This Privacy Policy explains how Shaanxi Yirong Xiahang Trading Co., Ltd., a machine parts trading desk, collects, uses, shares and protects personal data. The developer of this website is EasyVoyage Trade, working on behalf of the company. Please read this policy before sending an enquiry or opening an account.
1. Introduction
Shaanxi Yirong Xiahang Trading Co., Ltd. is a machine parts trading desk based at Group 46, Yiwei Village, Zhengyang Subdistrict, Qincheng New Town, Xixian New Area, Xian, 710000, China (CN). The company quotes, matches and ships bearings, belts, seals, gaskets and hardware lines to mill and workshop buyers. This website is operated to describe those services and to receive enquiries from buyers, suppliers and partners.
Privacy matters to a trading desk because the information exchanged with a buyer often describes a machine, a production line and a business relationship. The company treats that information with care and keeps its use narrow and predictable. This policy sets out, in plain language, what is collected, why it is collected, who may see it and what choices a person has.
The developer of this website is EasyVoyage Trade. EasyVoyage Trade built the presentation layer of the site and does not operate the trading business, hold parts stock or decide how buyer records are used by the company. Where this policy refers to the company or to we, it means Shaanxi Yirong Xiahang Trading Co., Ltd. as the controller of the personal data described here.
2. Scope of This Policy
This policy covers personal data processed through this website and through the ordinary business channels of the trading desk, including email sent to office@jianfanmachinery.mom and telephone calls to +17165274877. It also covers records created when a buyer opens an account, requests a quotation or receives a shipment.
This policy does not cover the practices of other companies. Suppliers, freight carriers and payment providers each maintain their own privacy notices, and the company does not control how those organisations handle data once it has lawfully shared it. This policy also does not cover personal data processed by EasyVoyage Trade for its own separate purposes, if any, beyond the delivery of this website.
Where a buyer represents a business rather than acting as an individual, the company still applies this policy to the personal details of the people who work at that business, such as a named contact, an email address or a telephone number.
3. Personal Data We Collect
The company collects only the personal data it needs to answer enquiries and to run the parts desk. The categories are described below.
Identity and contact details
Names of buyers and contacts, business names, job titles, email addresses, telephone numbers, postal addresses and delivery addresses. This category includes the details a person provides when sending a parts enquiry or opening an account.
Enquiry and order details
Part numbers, machine descriptions, measurements, photographs of parts, quantities, delivery instructions and the content of messages sent to the desk. Photographs may show a machine or a worn part and are kept only to complete a match.
Account and transaction details
Records of quotations issued, orders placed, parts shipped, returns handled and correspondence exchanged. These records may include an account reference and a history of approved parts.
Technical and usage details
When a person visits the website, the hosting infrastructure may record a device type, a browser type, an approximate region and the pages viewed. This information is used to keep the site working and to understand which services buyers look for.
Sensitive data
The company does not seek sensitive personal data such as health information, religious beliefs or biometric identifiers. Buyers are asked not to include such data in an enquiry, because it is not needed to quote or ship machine parts.
4. How We Obtain Personal Data
Most personal data reaches the company directly from the person concerned. A buyer sends an email, completes the contact form, makes a telephone call or hands over a business card at a trade event. In each case the person chooses what to provide.
The company may also receive personal data from a colleague of the person concerned, for example when a maintenance manager asks a stores clerk to send a parts list, or when a purchasing office forwards a quotation request. The company may receive contact details from a supplier who refers a buyer, and from a freight carrier who needs a delivery contact.
The website itself collects limited technical data through the hosting service and through the scripts that run the page. The site does not ask for payment details, and the contact form does not transmit a message automatically. Instead, the form opens the mail program of the visitor so the visitor can review and send the message personally.
5. Why We Use Personal Data
The company uses personal data for the following purposes.
- To answer a parts enquiry and to prepare a quotation with matched lines.
- To carry out a cross-reference check and to record the outcome.
- To process an order, arrange packing and dispatch a shipment.
- To maintain an account record of approved parts and preferences.
- To communicate about quotations, orders, deliveries and returns.
- To manage billing, invoicing and lawful business records.
- To keep the website working and to understand which pages are useful.
- To meet legal, tax, customs and accounting obligations.
- To protect the rights of the company and to prevent fraud or misuse.
- To improve the services of the trading desk over time.
The company does not sell personal data, and it does not use buyer records to build advertising profiles. Personal data is used to run a parts desk, not to trade information about the people who buy from it.
6. Legal Bases for Processing
Where the law requires a legal basis for processing, the company relies on one or more of the following.
Contract and steps before a contract
Processing is necessary to answer an enquiry, to prepare a quotation and to perform an order that a buyer places. Without a contact name, a delivery address and order details, the company could not supply a part.
Legitimate interests
The company has a legitimate interest in running its business, communicating with buyers and keeping accurate records. When the company relies on this basis, it balances its interest against the rights and expectations of the person concerned.
Legal obligation
The company must keep certain records for tax, customs and accounting purposes. Where a law requires retention, the company keeps the record even if a person later asks for erasure of other data.
Consent
Where a person has given clear consent, for example to receive occasional business updates, the company relies on that consent. Consent may be withdrawn at any time, and withdrawal does not affect processing carried out before the withdrawal.
7. Parts Enquiries and Quotations
A parts enquiry usually begins with a list, a part number or a photograph. The company uses this material to identify the part, to check it against interchange data and to prepare a quotation. Photographs of worn parts are kept only as long as they are useful to complete the match and to defend the record if a question arises later.
The content of an enquiry may include the name of a machine, a production line or a workshop. This information can describe a business process, and the company treats it as confidential business information as well as personal data where a person is identifiable. The company does not share the details of a buyer enquiry with other buyers and does not publish them.
If an enquiry needs a cross-reference, the desk records the candidate part, the interchange note and any tolerance caveat. This record is kept with the account so a future replacement is faster and safer. A buyer may ask to see the interchange record that concerns its own account, and the company will provide it in writing where doing so does not reveal the confidential data of anyone else.
8. Customer and Mill Accounts
Regular buyers may open an account with the trading desk. An account record holds a named contact, preferred delivery details, approved part numbers, interchange notes and the history of orders. The purpose of the account is to make repeat ordering fast and accurate.
Account data is used to recognise a returning buyer, to apply agreed terms and to help the named contact track an order. The company limits access to account records to staff who need them to serve the buyer. When an account is closed, the company keeps the minimum records required for tax and accounting and removes or anonymises the rest within a reasonable period.
A buyer may nominate more than one contact on an account, for example a purchasing contact and a maintenance contact. Each nominated person is entitled to the privacy rights described in this policy. The buyer should tell the company when a nominated person leaves the business so the contact record can be updated.
11. Marketing and Business Communication
The company may send occasional business updates, for example a note about a seasonal stock list or a change to a service. A person who does not wish to receive these updates may ask to stop them at any time, and the company will honour the request promptly.
Messages that are necessary to complete an order or to answer an enquiry are not marketing. A buyer who asks for a quotation will receive the quotation and any message needed to fulfil the order, even if the buyer has declined general updates.
The company does not use a buyer email address to send offers on behalf of unrelated third parties and does not place a buyer contact on a list that is shared or sold. Business communication is limited to the relationship between the company and the buyer.
12. How Long We Keep Personal Data
The company keeps personal data only as long as it is needed for the purpose for which it was collected.
- Enquiry correspondence that does not lead to an order is kept for a short period and then removed.
- Quotation and order records are kept for the period required for tax, customs and accounting purposes.
- Account records are kept while the account is active and for a reasonable period afterwards.
- Photographs of parts are kept only while they are useful to complete a match.
- Technical logs are kept for a short period and then deleted or aggregated.
Where a law requires a longer retention period, the company keeps the relevant record for that period. When a record is no longer needed, the company deletes it or makes it anonymous so it can no longer be linked to a person.
13. How We Protect Personal Data
The company uses organisational and technical measures to protect personal data against loss, misuse and unauthorised access. Access to buyer records is limited to staff and advisers who need it to serve the buyer and to meet legal duties.
Measures include controlled access to account records, care in the handling of photographs and documents, and a practice of sharing only the minimum detail with a supplier or carrier. Staff are expected to keep buyer information confidential and to report any concern about a record promptly.
No method of storage or transmission is perfectly secure. The company therefore reviews its practices and updates them when a weakness is found. If a security incident affects personal data and the law requires notification, the company will notify the affected people and the relevant authority as soon as it reasonably can.
14. International Transfers
The trading desk is based in Xian, China (CN), and most personal data is processed there. Because machine parts are shipped to buyers in other regions, a delivery address and a contact name may be shared with a freight carrier or customs agent outside the country.
Where personal data is transferred across a border, the company takes steps to keep it protected. These steps may include using a carrier that applies confidentiality duties, limiting the data transferred to what is needed and requiring an appropriate level of protection. Where the law requires a specific safeguard, the company puts that safeguard in place before the transfer.
A buyer who wishes to know the countries to which its data may be transferred, or the safeguards that apply, may contact the desk and the company will explain in writing.
15. Your Privacy Rights
Subject to the law that applies, a person may have the following rights in relation to personal data held by the company.
Right of access
A person may ask whether the company holds personal data about them and may request a copy of it.
Right to correction
A person may ask the company to correct data that is inaccurate or incomplete.
Right to erasure
A person may ask the company to delete personal data where there is no lawful reason to keep it. Records that the company must keep for tax or accounting purposes cannot be deleted during the required retention period.
Right to restrict processing
A person may ask the company to limit the use of personal data, for example while a question about accuracy is being resolved.
Right to object
A person may object to processing based on legitimate interests, and the company will stop unless it has a compelling reason to continue.
Right to withdraw consent
Where processing relies on consent, a person may withdraw that consent at any time.
To exercise a right, a person may contact the desk by email at office@jianfanmachinery.mom or by phone on +17165274877. The company will respond within a reasonable period and may ask for proof of identity to protect the data of the requester.
16. Privacy for Children
The services of the trading desk are intended for businesses that buy machine parts. The website is not directed at children, and the company does not knowingly collect personal data from a child. If the company learns that it has collected data from a child, it will delete the record promptly.
A parent or guardian who believes that a child has sent personal data to the desk may contact the company at office@jianfanmachinery.mom. The company will investigate and will remove the data if it confirms that a child provided it without appropriate consent.
17. Third Party Websites
The website may link to a supplier, a carrier or another business resource. Those websites are outside the control of the company, and this policy does not apply to them. A visitor should read the privacy notice of any other website before providing personal data.
The company is not responsible for the privacy practices or the content of a third party website, even where a link appears on this site. A link is provided for convenience and does not mean that the company endorses the practices of the linked site.
18. Changes to This Policy
The company may update this policy from time to time to reflect a change in its practices or in the law. When a change is made, the company updates the review date at the top of the page and, where the change is significant, provides a clearer notice on the website.
A buyer who continues to use the desk after a change takes effect accepts the updated policy. The company recommends that a person review this page occasionally to stay informed about how personal data is handled.
19. How to Contact Us
Questions about this policy or about personal data may be sent to the trading desk of Shaanxi Yirong Xiahang Trading Co., Ltd.
- Company: Shaanxi Yirong Xiahang Trading Co., Ltd.
- Address: Group 46, Yiwei Village, Zhengyang Subdistrict, Qincheng New Town, Xixian New Area, Xian, 710000, China (CN)
- Email: office@jianfanmachinery.mom
- Phone: +17165274877
The company aims to answer every privacy question within a reasonable period and to resolve any concern about personal data promptly and fairly.